Event Policies

Virtual Health Summit Event Policies

Please read these Terms carefully as they are a legal agreement between the registrant (“you”) and Business Group on Health. By registering for the Business Group on Health’s Virtual Health Summit (“event”), you agree to comply with these policies and the Zoom Terms of Service viewable at www.zoom.us/terms (collectively, the “Terms”).  The Business Group reserves the right to cancel or suspend your access to the event at any time if it reasonably believes that you have violated these Terms.


Registration and Use of Account. In order to attend the event or access certain features of the event, you may be asked to create a registration account. When creating your account, you agree to provide accurate and complete information. You may never use another user’s account without permission. You are solely responsible for the activity that occurs on your account. You agree to keep your account password secure and to notify Business Group on Health immediately of any breach of security or unauthorized use of your account. Business Group on Health has no liability for any unauthorized or prohibited use of your account.

Eligibility. The event is open only to Business Group on Health members. To ensure attendance from as many companies as possible, the event can only accept a maximum of two (2) registrants per company and/or its member subsidiary. Individuals who are not employees of a Business Group on Health member company are not eligible to attend the event.

Payment. Registration is free for all members. Payment is not required to attend the event.


Due to our registration limit, we request that you cancel at least 48 hours before the scheduled event. Cancellations must be requested via email to meetings@businessgrouphealth.org. An administrative fee will not be applied to cancelled registrations.

Once you have received your personal registration link to access the event, it cannot be changed, substituted, or reissued to a different person, except in accordance with our Substitution Policy.

If Business Group on Health cancels or postpones the event due to unforeseen circumstances, attendees will be alerted via email prior to the scheduled event date.


Substitutions are permitted prior to the commencement of the event. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for providing updated contact information via email to meetings@businessgrouphealth.org. Substitutes must meet the event eligibility criteria.


Registration Information. Business Group on Health will handle your personal information collected during registration in accordance with its Privacy Policy. You agree that Business Group on Health may use your registration information to send you updates and surveys regarding the event. You also agree that Business Group on Health may share your personal information with its third-party service providers to process your registration. Such third parties may have their own privacy policies that apply to their processing of your personal information.

Other Attendees. You acknowledge and agree that other attendees at the event will be able to view your name, profile photo, and other information you choose to share in your profile. Further, if you use your camera and/or audio device during the Event, you acknowledge and agree that other attendees will be able to view your image and hear your voice, as applicable.

Sponsors. If you permitted Business Group on Health to do so when registering, then we are authorized to share your registration information with sponsors, including attendee first and last name, title, company, state, and country. If you interact directly with the sponsor, such as attending a sponsored session, or interacting with sponsor content, you may provide consent through that interaction to receive communications from such sponsor. In either case, interactions and communications with that sponsor are subject to that sponsor’s privacy practices, including such entity’s privacy statement or policy.

Recordings. By attending this event, you give your express consent to Business Group on Health and its agents to photograph and record the Event in visual and audio media. You hereby irrevocably agree and consent that Business Group on Health has the right to record, transcribe, modify, perform, reproduce, display, distribute and transmit in any form and for any purpose your name, company name, voice, picture, photograph, portrait and other reproductions of your likeness (collectively, your “Image”) at the event in connection with any advertising or promotional content and materials, and for any other lawful purpose including by posting on public websites without any compensation to you. However, Business Group on Health is not obligated to make any use of your Image, or exercise any of the rights granted to it. You also agree that your Image may appear in photos of the event that are made available to you, other attendees of the event, and the public, and Business Group on Health may retain and distribute those photos.

If you do not wish to be photographed or filmed, please contact meetings@businessgrouphealth.org.


Business Group on Health events are intended for education, networking, and collaboration among attendees. The Business Group is committed to providing a safe, supportive, and respectful event experience regardless of a person’s race, color, ethnicity, national origin, citizenship status, age, religion, disability status, gender, gender identity, sexual orientation, genetic information, physical appearance, or other characteristics. The Business Group expects attendees to communicate professionally and constructively, not make disparaging remarks about other organizations or attendees, and uphold the professional and educational purposes of the event whether in person or virtually. We expect cooperation from all participants to help ensure a safe environment for everybody.

Reporting Unacceptable Behavior

Unacceptable behavior will not be tolerated. If you experience or notice others experience any of the above unacceptable behavior or have any other concerns, please contact Pam Kalen, Vice President, at kalen@businessgrouphealth.org.

The Business Group’s Commitment

The Business Group will investigate all incidents reported with discretion and confidentiality. The Business Group reserves the right to bar any attendee who violates this Code of Conduct or of these Event policies from attending future events.

For any questions regarding our event policies, please contact the Business Group at meetings@businessgrouphealth.org.