Event Policies

Global Summit Event Policies

Please read these Terms carefully as they are a legal agreement between the registrant (“you”) and Business Group on Health. By registering for the 2022 Global Summit (the “Summit”), you agree to comply with these Summit Policies and the Cadmium Terms of Service viewable at www.eventrebels.com/policies/ (collectively, the “Terms”). Business Group reserves the right to cancel or suspend your access to the Summit at any time if it reasonably believes that you have violated these Terms.

BUSINESS GROUP ON HEALTH COVID-19 POLICY

Business Group on Health is determined to protect the safety of its members, visitors and staff. We are committed to following the latest pandemic safety guidelines and restrictions in effect in Washington, DC.

This policy details requirements for 1) vaccination 2) masking and 3) COVID-19 exposure. The policy applies to all members, visitors and staff attending the in-person meetings held at Business Group offices, located at 20 F Street NW, Washington, DC.

  • 1 | Vaccination Requirements

We require everyone who attends an in-person Business Group meeting or event to provide proof that they are fully vaccinated against COVID-19. “Fully vaccinated” status will be determined in accordance with the CDC guidelines in effect at the time of the event.

Proof of vaccination may include:

  • Mobile Vaccine pass (e.g., State-issued vaccine passes, Clear Pass)
  • Centers for Disease Control and Prevention (CDC) vaccination card (card photos are permissible) along with the Valid Photo I.D. (must include your name and date of birth)

Business Group on Health will only verify the vaccination status of the participant for the purpose of attending the meeting. No vaccination data will be retained or shared with others.

  • 2 | Mask Requirements

If required per local DC Public Health guidelines at the time of the meeting, attendees may be required to wear a mask. If required, masks are to be worn for the duration of the meeting, except while eating or drinking in authorized areas, or when spending time outdoors if permitted by local guidelines. When not required per local guidelines, visitors may choose to wear masks, if preferred.

In addition, the Business Group on Health office building rules may require visitors to wear masks in the lobby, elevators and conference rooms on 1st floor.

  • 3 | Exposure Requirements

If you do not feel well or have recently tested positive for COVID-19, please stay home. Follow the CDC guidelines for the duration of isolation period.

If you had a known exposure, including a household member who has tested positive, within the last 10 days, but are symptom free, you may attend however you are required to wear a mask per the CDC guidelines for vaccinated individuals.

These policies have been created to protect all attendees and staff. Anyone who does not comply with these policies will not be admitted to the conference or event. We appreciate everyone’s cooperation. For more information, please contact meetings@businessgrouphealth.org.

REGISTRATION POLICY

Registration and Use of Account. In order to attend the Summit, or access certain features of the Summit, you may be asked to create a registration account. When creating your account, you agree to provide accurate and complete information. You may never use another user’s account without permission. You are solely responsible for the activity that occurs on your account. You agree to keep your account password secure and to notify Business Group on Health immediately of any breach of security or unauthorized use of your account. Business Group on Health has no liability for any unauthorized or prohibited use of your account.

Eligibility. This is an Employer-only event designed for human resources and benefits professionals representing large employers, who have internal facing corporate HR, benefits, well-being or medical roles for their company’s employee benefit programs.

Attendance is open exclusively to:

  • Global Institute Members and Strategic Partners
  • Business Group on Health Employer Members
  • Nonmember Employers

Please note: Individuals who have client facing roles, such as sales, marketing, business development or product responsibilities are not eligible to attend as Employers. 

Payment. Full registration payment is required to attend this event. All registration fees are in U.S. Dollar (USD). If you’ve received complimentary registration or would like to use a registration credit to attend this event, please contact meetings@businessgrouphealth.org.

Individuals who are not employees of a Business Group on Health member company will be charged the nonmember registration fee.

CANCELLATION & REFUND POLICY

Cancellations must be requested via email to meetings@businessgrouphealth.org

  • Full refund less $250 admin fee 61+ calendar days in advance of the Summit
  • 50% refund 31-60 calendar days in advance of the Summit
  • No refunds within 30 calendar days of the Summit

If Business Group on Health cancels the event due to unforeseen circumstances, registration payments received prior to the cancellation date will be credited towards attendance at a future Business Group on Health conference or summit. The credit must be used within a year or it is forfeited.

SUBSTITUTION POLICY

Substitutions are permitted prior to the commencement of the event. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for providing updated contact information via email to meetings@businessgrouphealth.org. Substitutes must meet the event eligibility criteria.

PERSONAL INFORMATION AND RECORDINGS

Registration Information. Business Group on Health will handle your personal information collected during registration in accordance with its Privacy Policy. You agree that Business Group on Health may use your registration information to send you updates and surveys regarding the Summit. You also agree that Business Group on Health may share your personal information with its third-party service providers to process your registration. Such third parties may have their own privacy policies that apply to their processing of your personal information.

Sponsors. If you permitted Business Group on Health to do so when registering, then we are authorized to share your registration information with sponsors, including attendee first and last name, title, company and email address. Interactions and communications with sponsors are subject to that sponsor’s privacy practices, including such entity’s privacy statement or policy.

Recordings. BBy attending the Summit, you give your express consent to Business Group on Health and its agents to photograph and record the Summit in visual and audio media. You hereby irrevocably agree and consent that Business Group on Health has the right to record, transcribe, modify, perform, reproduce, display, distribute and transmit in any form and for any purpose your name, company name, voice, picture, photograph, portrait and other reproductions of your likeness (collectively, your “Image”) at the Summit in connection with any advertising or promotional content and materials, and for any other lawful purpose including by posting on public websites without any compensation to you. However, Business Group on Health is not obligated to make any use of your Image, or exercise any of the rights granted to it. You also agree that your Image may appear in photos of the Summit that are made available to you, other attendees of the Summit, and the public, and Business Group on Health may retain and distribute those photos.

You also agree that your Image may appear in photos of the Summit that are made available to you, other attendees of the Summit, and the public, and Business Group on Health may retain and distribute those photos.

If you do not wish to be photographed or filmed, please contact meetings@businessgrouphealth.org.

CODE OF CONDUCT

Business Group on Health’s events are intended for education, networking and collaboration among attendees. The Business Group is committed to providing a safe, supportive and respectful event experience regardless of a person’s race, color, ethnicity, national origin, citizenship status, age, religion, disability status, gender, gender identity, sexual orientation, genetic information, physical appearance, or other characteristics. The Business Group expects attendees to communicate professionally and constructively, not make disparaging remarks about other organizations or attendees, and uphold the professional and educational purposes of the event whether in person or virtually. We expect cooperation from all participants to help ensure a safe environment for everybody.

Reporting Unacceptable Behavior

Unacceptable behavior will not be tolerated. If you experience or notice others experience any of the above unacceptable behavior or have any other concerns, please contact Pam Kalen, Vice President, at kalen@businessgrouphealth.org.

The Business Group’s Commitment

The Business Group will investigate all incidents reported with discretion and confidentiality. The Business Group reserves the right to bar any attendee who violates this Code of Conduct or of these Summit policies from attending future events.

For any questions regarding our Summit policies, please contact the Business Group at meetings@businessgrouphealth.org.

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